One of the major steps in the lives of transgender people is establishing official documentation that attests to their identity as men, women or non-binary (third gender) persons. Transgender people are often subjected to further embarrassment, harassment and discrimination if their documentation does not match their gender presentation.

UPDATE Jan 2026:

With states and districts slowly catching up with the process for name and gender change outlined in the National Portal for Transgender Persons, we still encounter quite a bit of variability, depending on how familiar the authorities at the District Collectorate are with the steps. In some some states and districts, community members and groups have been able to sensitize the Collector and orient the persons in charge of the IT systems on the process. However we still encounter problems such as: 1. Some applicants have been asked to obtain Section 6 (gender marker T) first before applying for Section 7 (gender marker M or F), while others have been issued Section 7 directly on submission of Letter of Medical Intervention, even without applying for a Section 6 ID.

ii. Individuals being asked to produce a surgery certificate for binary name/gender change even if they have uploaded a Letter of Medical Intervention as per the Trans Rules (2020). Note that the Act (2019) required proof of gender affirmation surgery but this was modified to Letter of Medical Intervention which can be from a mental health professional, endocrinologist or surgeon – G.A.S. is not a must.

iii. Refusal of authorities such as UIDAI and passport authorities to accept the National Trans ID as sufficient documentation for name and gender change in Aadhaar, PAN and passport.

Here are some resources that may be useful

• a. From National Portal, User Manual with instructions for applying for a National Trans ID card. -> https://transgender.dosje.gov.in/docs/TG%20Certificate%20User%20Manual.pdf
• b. A letter that can be given by a psychiatrist to serve as a Letter of Medical Intervention that will help the person apply for a national ID as man or woman (i.e. binary gender change) -> https://orinam.net/wp-content/uploads/2026/01/Letter_Medical_Intervention_psychiatrist.pdf
• c. A modified version of the above letter, given by a psychiatrist, can serve as a medical referral for gender-affirming care such as hormonal therapy or surgery. -> https://orinam.net/wp-content/uploads/2026/01/Letter_for_GAC_psychiatrist.pdf
• d. Link to apply for National Trans ID: https://transgender.dosje.gov.in/Applicant/Login/Index

NOTE: In April 2014, the Supreme Court of India declared that surgery, hormones and other steps are not necessary for legal recognition of gender change. Self-identification and (at most) psychological assessment will suffice. Please bear with us as we compile updated information for this sections. From the experiences of people known to us, the process is as follows:- Get a gender change affidavit (male to female, male to transgender, female to male, or female to transgender: all these possibilities are recognized) completed and notarized by a magistrate.

– Place two newspaper ads, and then place a government gazette notification.

– Use these documents to petition for change of gender in other identity documents.

Please write to us if you have further questions, would like a template of the gender change affidavit, or have experienced challenges in the process.

WHERE NALSA DOES NOT WORK: Despite the NALSA ruling, the Ministry of External Affairs still requires medical verification in order to change gender markers on a previously existing passport. Steps for changing these in the passport are, thus, mostly similar to those listed in the ‘pre-NALSA’ situation. The exception is for those who apply for a passport for the first time, seeking third-gender designation on their passport. In such a situation, a self-declaration as third-gender will suffice.

UPDATE 2017: It appears from experiences of our trans* readers that passport officials insist that the medical verification be from a government doctor such as a civil surgeon. In one instance that we are aware of, a transman was able to have the doctor declare him as phenotypically a man based on top surgery alone. We have also heard of one situation where a passport office declined based on the fact that the applicant had not had a phalloplasty or metoidioplasty performed. The only one case we found online where a person – a transwoman – reported getting the gender changed on the passport pre-surgery is Safiya’s testimony here.

We are seeking to record experiences of those transgender people who have applied for change in documentation after the NALSA verdict of April 2014. Please write to us!

Steps for sex change in legal documents issued in India (based on experiences of community members pre-NALSA judgement: also applicable post-NALSA for passport documentation).

• 1. Get the Sex Reassignment Surgery (SRS) done. Usually, the hospital where you get the surgery performed should be able to guide you about legal formalities to be completed, since this must be a routine and crucial requirement for all their patients of this type. Note: post-NALSA SRS is no longer necessary, but will still be required by MEA for passport gender change.
• 2. Post-surgery, get a certificate of sex change by a board of doctors of the hospital concerned. Note: post-NALSA medical certificates based on SRS are not longer necessary. However a psychological assessment report may be needed.
• 3. Place a newspaper advertisement to that effect . (Samples below) Transman (FTM): “I, aged……….., having my date of birth as ………….., resident of …………………………and so far known as Ms…………………, have changed my gender and name and will henceforth be known as Mr…………………”. Transwoman (MTF): “I, aged……….., having my date of birth as ………….., resident of …………………………and so far known as Mr…………………, have changed my gender and name and will henceforth be known as Ms.…………………”.
• 4. If you are employed, submit an application to your employer requesting necessary change in the records and issuance of a new identity card. Please include copies of your certificate of sex change from the hospital, a notarized affidavit to that effect and the newspaper advertisement. You can check with your HR department for more information Note: post-NALSA, the gender-change affidavit, newspaper ads and gazette notification will suffice.
• 5. An application accompanied by copies of affidavit, newspaper advertisement and employer’s identity card to the following authorities for change in their records and issuance of fresh documents incorporating the change:

1. Voter’s identity card

2. Driving license

3. Ration card

4. Bank account and debit / credit card

5. PAN Card

6. Passport

Sample from Tamil Nadu Gazette

Sources: NTDV.com, Times of India, GazalHopes blog

Thanks: Rashmi, Kalki Subramaniam

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